9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll contracting out methods employing an external company to manage payroll jobs such as consolidating payroll information, determining earnings, managing tax regulations, administering employee advantages, and making sure prompt payroll.

Outsourcing payroll not only saves organizations time but likewise guarantees compliance with legal requirements. Outsourcing to a payroll specialist can help prevent problems that arise with internal payroll, like remaining up to date with altering tax laws or by hand fixing payroll mistakes.

How We Selected the very best Outsourced Payroll Companies

Features

We focused on options with user-friendly user interfaces, smooth combinations with human resources and accounting software, and scalability to fulfill the requirements of companies of all sizes. These features make sure complete payroll management, whether you’re dealing with a couple of staff members or a global labor force.

Security and Compliance

Each solution was evaluated for its capability to protect sensitive information and guarantee compliance with ever-changing tax policies and labor laws. Strong security measures and current compliance credentials are important for lessening risks and avoiding charges.

Customer Support

We thought about the accessibility of responsive consumer support, training resources, and continuous support to guarantee businesses can depend on their selected payroll supplier. Comprehensive assistance helps prevent payroll errors and solves concerns swiftly when they arise.

Reputation

To ensure dependability, we evaluated user feedback on platforms like G2, Trustpilot and Capterra, in addition to industry acknowledgment and third-party audits, to confirm each tool’s efficiency and trustworthiness. A strong track record shows a track record of delivering consistent, premium payroll services.

9 Top Payroll Outsourcing Companies

Based upon the examination of business on these variety of requirements, we have produced the ultimate list for the very best payroll services that can be outsourced in 2025.

1. Playroll

Playroll provides a comprehensive option for handling worldwide payroll and work, making it perfect for organizations of any size. The platform’s Employer of Record (EOR) services enable smooth payroll processing for both global staff members and specialists in over 180 nations.

Playroll offers a Worldwide Payroll Management option that offers companies full control and versatility to incorporate their preferred payroll suppliers per area, with no requirement to rip and change their existing set-up at terrific time and cost. The services include GP Analytics, a powerful tool for tracking and envisioning payroll data from across the world. GP Manager combines global payroll procedures together with innovative analytics functions, to give you more oversight of worldwide payroll procedures.

As part of the VAT IT Group, Playroll makes use of over 25 years of experience in international work services, prioritizing internal legal knowledge.

Key Features Overview

– Consolidating worldwide payroll processes into one main center while supplying versatile integrations with existing suppliers and in-house operations.

– Map payroll data from any data source, including integrations with leading accounting software.

– Quick deployment of software and automated vendor onboarding.

Multi-vendor payroll for paying employees through various suppliers.

– Simplifying payroll by automating currency management, standardizing workflows, and guaranteeing compliance across various areas.

Global Payroll Pricing

Starting at $3 per staff member.

Pros

– Quick setup with low execution expenses, saving time and resources.

– No need to replace existing payroll operations or trusted local suppliers.

– Real-time currency management and conversion functions for worldwide payroll.

– Advanced automation for payroll tasks throughout over 180 nations.

– Built-in compliance features with digitized audit routes.

– Access to well-informed client support for companies of all sizes.

– Dedicated support offered at no extra expense.

Cons

– Limited integration options with third-party HR tools, though more alternatives are constantly being added.

Truly Flexible Global Payroll

Switch to Playroll for seamless payroll management customized to your requirements, with full integration with current payroll providers and systems.

2. Paylocity

Paylocity is known for its flexibility, offering a detailed outsourced payroll service suitable for mid-market companies. It also supplies a suite of HR and labor force management solutions, consisting of benefits administration, time tracking, and skill management

– Payroll and HR management.

– Employee self-service portal

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services combination, versatile platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some features require a finding out curve

– Pricing can be greater than rivals

– Occasional system lag

– Limited international payroll abilities

– Customization may need technical competence.

3. Gusto

Gusto is an easy and budget friendly payroll contracting out service, specifically suited for small organizations. Known for its transparent pricing and ease of usage, it likewise offers advantages administration.

– Automated tax filing and payments

– Employee advantages management

– Time tracking and PTO management

– HR services combination

Pricing:

Starts at $39/month + $6 per staff member.

– Affordable and simple to use.

– Offers health insurance coverage, 401( k), and other benefits.

– Handles federal, state, and local tax filings.

Cons:

– Not perfect for services with a large, complicated labor force.

– Only readily available for U.S.-based workers and professionals.

– Personalized support is only offered at higher tiers.

– Limited flexibility for unique payroll structures.

– Slower processing times for new organizations compared to some competitors.

4. ADP

ADP, established in 1949, is a trusted global payroll option especially developed for large enterprises. It provides effective multi-country payroll software application, in addition to advanced analytics for in-depth insights into payroll data.

– Global payroll options

– Tax guidelines compliance tools

– HR services integration

Pricing:

– Offers 24/7 client service with payroll specialists.

– Automates tax filings, payroll calculations, and makes sure compliance with regulations.

– Gets in touch with different accounting software application and HR tools.

Cons:

– Pricing can be high compared to rivals with easier payroll needs.

– Added fees for tax filings, year-end reports, and specific functions.

– Initial setup can be lengthy and may need extensive training.

– While support is offered 24/7, action times and quality may differ.

5. Paychex

Paychex is a popular option for little to medium-sized services, providing a series of payroll and HR services. Its intuitive platform ensures simple management.

– Automated payroll processing

– Employee benefits administration

– Time and presence tracking

– HR services for compliance

Pricing:

– User-friendly customer care

– Strong compliance support for tax and labor laws

– Mobile app for simple payroll management on the go

Cons:

– Pricing can be greater compared to some competitors

– Some advanced functions come at an additional expense

– Reports and personalization options can be restricted

– Occasional hold-ups in customer assistance response times

6. Square

Square’s payroll services are ideal for little organizations, particularly those already utilizing Square for payments, providing simple integrations, automated tax filings, and direct deposit choices.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per worker.

– Seamless combination with Square POS

– Competitive prices, especially for little businesses with hourly employees.

– Simple and user-friendly style

Cons:

– Lacks innovative HR tools and advantages administration that larger business might need.

– Best fit for retail, restaurants, and small service-based organizations, but may not be ideal for highly intricate payroll requirements.

– Payroll reporting features are more basic compared to competitors.

– Only readily available for companies running within the U.S.

7. UKG Ready

UKG Ready is a thorough payroll outsourcing solution that integrates payroll with sophisticated HR services, ideal for mid-market organizations.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service options

– Compliance with tax regulations

Pricing:

– Can integrate with HR, workforce management, and accounting software.

– Comprehensive compliance features for tax policies, wage laws, and reporting requirements.

– Provides comprehensive analytics into payroll patterns, labor expenses, and compliance threats.

Cons:

– Can be too complicated for small companies with a steep knowing curve.

– Might be more costly than some easier payroll services, especially for small businesses with tight spending plans.

– Some organizations may discover specific functions require IT support or additional personalization efforts.
– Some users report disparities in customer care reaction times and issue resolution.

8. Justworks

Justworks offers payroll outsourcing together with robust HR services, making it a perfect option for small services with hourly and employed non-exempt workers.

– Payroll processing and tax filing

– Employee advantages and insurance

– 401( k) management

– HR services and worker’s payment

Pricing:

Starts at $49/month per employee.

– Simplifies payroll processing and tax filings.

– Intuitive and easy-to-use dashboard for workers and administrators.

– Combines payroll, advantages, compliance, and HR tools in one platform.

Cons:

– More cost-effective for mid-sized services than little teams.

– Less versatility in payroll and HR tools compared to some standalone options.

– Requires business to co-employ employees, which might not suit all business structures.

– Primarily focused on U.S.-based business.

9. Paycom

Paycom is an effective payroll outsourcing platform that provides effective payroll options and HR services to businesses of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax regulations compliance

– HR services for labor force management

– Employee self-service features

Pricing:

Custom rates based upon the scope of the organization.

Pros:

can handle their own payroll, benefits, and tax files.

– Offers comprehensive features to safeguard sensitive staff member information.

– Advanced analytics offer valuable insights into labor force expenses, turnover, and performance.

Cons:

– Compared to other payroll solutions, Paycom can be costly, especially for small or midsize companies.

– New users might require significant training to fully use the platform.

– Some users report that workflow personalization and reporting options have restraints.

– While customer care is available, some users experience slow response times or trouble resolving complex problems.

– Compared to competitors, Paycom has fewer combinations with other organization software, needing more reliance on its internal community.

How to Choose the Right Payroll Service for Your Business

With a lot of outsourced payroll services offered, how do you pick? As an initial step, it’s crucial to take your organization’s size and needs into consideration. Small businesses might choose a simpler, economical option, while larger services need more comprehensive services.

Ensure the service provider integrates smoothly with your existing HR services, accounting tools and internal workflows to decrease disturbances. A service that takes months to adopt can significantly affect your company – search for suppliers that use fast and simple onboarding.

At Playroll, we understand the challenges at hand. Above all, we are devoted to offering customized customer care, for services of all sizes. Our platform combines automated, easy-to-implement international payroll management software with hands-on assistance. All in the name of making global payroll and expansion genuinely simple.